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What does a Contract Administrator do?

Plan, direct, or coordinate the activities of buyers, purchasing officers, and related workers involved in purchasing materials, products, and services. Includes wholesale or retail trade merchandising managers and procurement managers.

What are the Main Tasks of a Contract Administrator?

  • Represent companies in negotiating contracts and formulating policies with suppliers.
  • Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.
  • Interview and hire staff, and oversee staff training.
  • Locate vendors of materials, equipment or supplies, and interview them to determine product availability and terms of sales.
  • Prepare and process requisitions and purchase orders for supplies and equipment.
  • Develop and implement purchasing and contract management instructions, policies, and procedures.
  • Maintain records of goods ordered and received.
  • Participate in the development of specifications for equipment, products or substitute materials.
  • Analyze market and delivery systems to assess present and future material availability.
  • Resolve vendor or contractor grievances, and claims against suppliers.
  • Control purchasing department budgets.
  • Review, evaluate, and approve specifications for issuing and awarding bids.
  • Review purchase order claims and contracts for conformance to company policy.
  • Administer online purchasing systems.
  • Prepare reports regarding market conditions and merchandise costs.
  • Prepare bid awards requiring board approval.
  • Arrange for disposal of surplus materials.
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