Teresa Finn - Administrator/ Bid Coordinator

ADMINISTRATOR at BNY Mellon

Nationality

Irish

Current location

Ireland

Work category

Admin and Clerical

Education

Bachelor/Degree

A highly experienced PA/Administrator with excellent analytical and problem solving skills, having worked in a variety of jobs in both public and private sector.
Also fluent in German (written and verbal) with some French and Italian. Seeking a varied, challenging and creative role to utilize the skills and competencies gained within varying industries.

Teresa Finn's Professional Experience

2011 - 2011

BNY Mellon - ADMINISTRATOR

• Administration of the remediation project; carrying out anti-money laundering KYC on clients being carried over from an acquired business into the bank’s portfolio. This involved research both online and via client and manager contact following up until all required documentation was acquired. Uploading clients’ data onto an online database.
• Meticulous maintenance of project spreadsheet which logged client status and information obtained and distribution of reports on the statistics to the various teams involved.
• Recording and distributing minutes on meetings on the remediation project.

Key Skills
Administration Anti-Money Laundering communication Compliance EXCEL KYC Lotus Notes reporting WORD
2011 - 2011

Sandvik Mining & Construction - Temporary Administrator

Assisting the Buying Department, expediting orders. Analyzing spreadsheets and database, following up on delays in orders. Data entry.

Key Skills
data EXCEL Lotus Notes WORD
2008 - 2010

WYG Ireland Ltd - Administrator/ Bid Coordinator

(WYG is a multinational, multidisciplinary Engineering, Environmental, Surveying and Project Management company)
Administered and coordinated the company's responses to job opportunities in the public market. This was a fast-paced and complex job involving speedy decisions and stringent deadlines and a great deal of communication across the whole company with the different offices and discipline teams to decide which projects to submit for, which team and partners to feature and which projects to include.
Used Outlook to coordinate communication and schedule reminders and meetings both virtual and "real" with senior management in different offices in Ireland and abroad regarding such decisions.
Maintained a database in Word, Excel, Access of information required for bids which included; company project experience and the staff associated with each project, staff qualifications and numbers, company org charts and project org charts and company financial data.
Updated Company and project team org charts as necessary in Powerpoint or Visio.
Created marketing materials incorporating text and graphics (project data sheets) in Coreldraw, Quark Express or Adobe Acrobat as needed.
The submissions, which had to be of the highest standard, in regard to content, compliance and appearance were produced using Word, Excel, Publisher, and incorporating graphic content of various kinds, frequently very large and pdf'd and edited in Adobe Acrobat.
Key achievements:
Production of a large number of high quality winning bids
Developing relationships with key partner companies
Maintenance of the archiving system using an Access datase
Development of an improved system for decision-making regarding bids.

Verified
Key Skills
Access Administration Adobe Acrobat communication Compliance data Deadlines EXCEL Marketing multitasking Outlook Powerpoint Senior Management tender WORD
1997 - 2008

Renaissance Vineyard & Winery Inc - Administrator

PA to CEO, generated reports as required to CEO on sales and inventory from Access and Excel
Worked with HR, and legal compliance. Researched information on up-to-date laws and law changes in all the different US states and transmitted such information to sales and shipping staff
Liaised with government bodies. Generated up to 30 monthly reports to different government bodies, reporting on shipments, sales, taxes and constituents of wines and business practises, including the design (in Access) of queries to generate such reports. The reports were in a variety of formats; Word, Excel and online forms
Developed the company Access database for inventory management and maintained the data on the large array of wines produced by the company
Tracked contracts with other companies
Trained and supervised staff
Proofed, edited, consulted on marketing literature using Adobe Acrobat and Publisher
Administration of both production and sales
Accounts Payable and Receivable (Access based Database and Quickbooks): data entry, reconciliation, invoice generation
Customer Support; dealing with customer queries and shipping problems
Internet Sales, Website maintenance, updating product information
Performed general administration, stationary ordering, filing etc.
Worked with the design and submission of designs for wine labels for approval by government bodies
Laboratory analysis of wines for QA.
Website maintenance

Verified
Key Skills
Access Administration Adobe Acrobat communication Compliance Contracts customer support data EXCEL Filing General administration internet Laboratory Analysis Marketing multitasking Proof-reading reporting Reports Timesheet management Training website maintenance WORD
1992 - 1997

University College - Research Technician

Worked on Clinical Research in the Histopathology Department
Researching into biomolecular markers for diagnosis of non-Hodgkin's lymphoma
Working as part of a small team with Dr Jo Spencer
Publishing research papers

Key Skills
EXCEL publishing WORD
1987 - 1992

Klinikum Steglitz der Freien Universitaet Berlin - Research Technician

Research into diagnostic markers for Hodgkin's lymphoma
Responsible for overseeing and training a group of medical students and other researchers

Key Skills
EXCEL
1982 - 1987

University College - Research Technician

Worked as part of a research team developing immunohistological markers for the diagnosis of non-Hodgkin's lymphoma

1980 - 1981

Our Lady's Childrens' Hospital - Lab Technician

Routine Diagnostic laboratory microbiological and biochemical tests

Key Skills
Microbiological

Teresa Finn's Education and Qualifications

1994

Certificate - Kleine Deutsche Sprachdiplom, German

Goethe Institut

1980

Bachelor/Degree - BSc (hons), Biochemistry, Microbiology

University College Dublin

Teresa Finn's Additional Information

Languages

Interests

Cycling, walking
Cooking, drawing, crafts
Genealogical Research
Gardening
DIY
Singing
Reading