Sandra Vasco - Office Manager at AECOM Consult

Office Manager at AECOM

Nationality

American

Current location

United States

Work category

Business

Education

Masters/PostGrad

Sandra Vasco's Professional Experience

2007 - Present

AECOM - Office Manager

 Manage confidential materials and assignments for the Tappan Zee Bridge Project and its clients, New York State Department of Transportation, New York State Thruway and the Metro-North Rail Road.
 Implement, author and maintain SharePoint; train and mentor new and existing employees.
 Prepare and review consulting agreements, non-disclosure agreements, and other contract related documents; Ensure compliance in accordance with government policies, legal requirements, client specifications, and corporate obligations.
 Manage cost budget to allocate overall cost estimate to individual tasks and assist by preparing monthly variance reports, quarterly spending plans, and any other ad hoc reports for the NYSDOT.
 Streamline process and procedure so that all service levels are met concerning internal and external clients' expectations.
 Track and monitor expenditures to ensure that all reimbursable costs are identified and claimed. Assure invoices and payments are accurate and processed on time.
 Create and implement systems, train staff and coordinate office services for the client.
 Prioritize work, meet conflicting deadlines, and utilize a variety of software programs to produce high quality work.
 Develop efficiency process improvements that make it possible to accommodate increasing responsibilities due to understaffing.

Verified
Key Skills
Bilingual - Spanish Blackboard Groupwise Microsoft Excel Microsoft PowerPoint Microsoft Word Outlook sharepoint Skillsoft Visio WordPerfect
2002 - 2007

Stantec - Office Manager

 Handled confidential materials and assignments for the Project Director of the Route 9A Project - NYSDOT.
 Responsible for setting up new office space; including building out space, furnishing and setup of all utilities, equipment and supplies.
 Directed the bidding process of building maintenance contracts, office equipment leases and maintenance agreements.
 Prepared and updated monthly reports of business expenses for the office.
 Compiled expense reports and process vendor invoices for payment.
 Setup and implemented systems, trained support staff and coordinated office services for the group by using e-learning programs.
 Interviewed and screened job applicants, to fill existing company openings.
 Planned for future staffing requirements, approved salaries and drafted job descriptions, also assisted with annual salary performance appraisals.
 Managed and scheduled internal/external events, travel arrangements for the Project Director.

Key Skills
Bilingual - Spanish Groupwise Microsoft Excel Microsoft PowerPoint Microsoft Word photoshop ProjectWise Visio WordPerfect
1999 - 2002

Ziff Davis Media - Executive Assistant to EVP & Publisher

 Provided senior management with monthly and year-to-date comparisons of business results and financial forecasting information.
 Acted as department liaison between clients, ad agencies and publication sale representatives.
 Coordinated travel arrangements and processed related travel and entertainment expenditures.
 Worked with senior management to plan and coordinate internal/external events and tradeshows including sales meetings, client events, tradeshow activities and conferences.
 Coordinated temporary personnel, hiring of full-time assistants, and trained or coordinated training for all new hires to department.
 Coordinated special projects for cross departmental and outside vendors and maintained employee morale; planned, organized and coordinated outside activities.
 Updated and managed company databases, trained new hires or co-workers with updates.
 Managed in-house comps and magazine subscriptions, and was able to save the company money by reducing comp copies by $250,000 per year.
 Audited department timesheets, expense reports, and purchases.
 Monitored department spending and coding of invoices.

Key Skills
Bilingual - Spanish Microsoft Excel Microsoft PowerPoint Microsoft Word Outlook photoshop
1998 - 1999

MediaCom Worldwide - Administrative Assistant

 Assisted the Senior Vice President and three Vice Presidents.
 Prioritized work, met conflicting deadlines and utilized a variety of software programs to produce high quality work.
 Prepared presentations for sales meetings and client meetings.
 Maintain and update information for clients and sales representatives.
 Coordinated travel arrangements and processed related travel and entertainment expenditures.
 Designed and implemented formal filing systems for the Senior Vice President.

Key Skills
Bilingual - Spanish
1996 - 1997

Penguin Group USA - Human Resources Administrative Assistant

 Reported to the Vice President and two Managers.
 Typed all correspondences.
 Maintained and updated employee profiles and attendance records.
 Compiled benefit packets for newly hired employees.
 Organized company projects and seminars.

Key Skills
Bilingual - Spanish HR component of People Soft

Sandra Vasco's Education and Qualifications

2012

Masters/PostGrad - MS, Organizational Management & Human Resource Development

Manhattanville College

2010

Bachelor/Degree - Bachelor Degree, Business Management and Leadership

Dowling College

Sandra Vasco's Additional Information

Awards

AECOM ~ Making a Difference Award - Northeast March Cash Drive 2011