PA at Ipsen



Work category

Admin and Clerical

Profile Activity

pillituluisa1's Professional Experience

2008 - Present

Ipsen - PA

Apr 08 to Apr 09 Executive Assistant/Personal Assistant ,Ipsen Manufacturing,Dublin

Assisting Ipsen Managing Director and the senior management team to ensure the smooth running of meetings on-site and off-site. My responsibilities include:

• Administrative support to the Managing Director
• MD Diary management
• Arranging travel arrangements for frequent business trips abroad for the MD ,the Senior Management team and all employees((including: researching dates/times of flights; accommodation requirements; transportation to/from airports/venues; preparing detailed itineraries; analysis of expenses)
• Coordinating MD and Senior Management meetings both on site and off site(Board meetings,Senior Management meetings including: organization of meetings and numerous other company personnel; catering arrangements; transportation arrangements
• Preparing payment requests for miscellaneous invoices
• Preparation of presentations
• General paperwork/documentation, in particular translations
• Communicating on MD behalf with other Ipsen companies
• Coordinating ad hoc events
• Coordinating the activities of reception, the receptionists and the backup receptionists
• Arranging medical screening for new employees and on site annual medicals in March and November
• Administration of VHI group scheme
• Coordinating staff training requirements/documentation/associated travel/Lean Six Sigma training

Key Skills
excellent communications skills excellent coordinator fluent in 5 languages meticolous multi task people person very organised
2006 - 2007

Symantec - Accounts Administrator

Processed high volume PO,Standard,Rebates,Revenue Shared Payments invoices within the Irish Team into Oracle accounts payable system , my position included the following responsibilities:

• Managed and answered vendors queries in a organized and prompt manner
• Reviewed and actioned balances over 30 days old or are on hold using internally generated pivot tables report
• Collaborated with the Payment Team on weekly payment runs
• Suppliers reconciliation
• Month end accruals.

Key Skills
Leader meticolous results orientated individual Team Player work well on my own
2005 - 2006

Western Union - Accounts Administrator

November 05-January 06: Senior Accounts Payable Associate,Western Union,Dublin

Worked as a member of the German team,coding,matching and paying Austrian and German invoices.The responsibilities of the position were:

• Entered Austrian and German invoices in Oracle.
• Paid Austrian Invoices in Elba and Germans in the online Software
• Uploaded Austrian employees payments
• Applied invoices
• Customer Service and issues troubleshooting
• Reconciliation

Key Skills
attention to detail autonomous German work well under pressure
2005 - 2005
Key Skills
Elba German Meine Deutsche Bank Oracle SAP
2005 - 2005
Key Skills
Elba German Meine Deutsche Bank Oracle SAP
2004 - 2005

Accenture - Accounts Administrator

I worked for Accenture on a contract basis during the implementation of their multi-lingual service centre in Dublin,the role involved the following duties:

• Batching,validating and the imaging of invoices
• Creating recurring vouchers and accounts payable voucher templates
• Updating ,deleting vouchers and handling voucher exceptions
• Month end duties

Key Skills
German meticolous Responsible Team Player
2003 - 2004
Key Skills
detail orientated project work Transaction Application Language
2002 - 2003
Key Skills
Communication skills complaint troubleshooter Customer Service payement recs people person
2001 - 2002
Key Skills
Apollo res package Customer Service proactive seller Team Player