Linda Ahern - EHS Administrator at Stryker Orthopaedics

EHS Administrator at Stryker Orthopaedics

Nationality

Irish

Work category

Engineering

Education

Bachelor/Degree

Profile Activity

Over 10 years Receptionist / Administrator experience.

Linda Ahern's Professional Experience

2009 - Present

Stryker Orthopaedics - EHS Administrator

Summary of duties:
Reporting directly the Senior Safety Specialist & Working as the department administrator across the 3 Stryker Ireland sites on a part time basis. Providing support to a team of 5 people based across the 3 Stryker Facilities.
Arrangement of all Department off site meetings.
Handling of confidential employee information.
Management of CER's (Capital Expense Requisition's) & New Vendor Set up
Updating of our weekly & monthly reports / scorecards these include updating of incident / accident database.
Updating of department procedures on our in house system, preparation for twice yearly annual audits with BSI for 14001 & 18001 accreditation.
Attending Department meetings, Taking minutes and distribution of same.
Attending monthly business reviews with Senior Directors.
Administration for our Approved contractor database, Hazardous Waste databases, Finance spend trackers, liaising with Finance to ensure allocation of costs back to the departments.
Co-ordination of internal audits and ensuring they are done in a timely manner and all paperwork is updated.
Monthly updating of Fire Evacuation lists.
Updating of internal intranet for our department & Noticeboard.
Management & up keep for the first aid cabinets throughout the plant.

Key Skills
first aid Administration Administrator audits finance first aid Reports
2009 - Present

Stryker Orthopaedics - EHS Administrator

Summary of duties:
Reporting directly the Senior Safety Specialist & Working as the department administrator across the 3 Stryker Ireland sites on a part time basis. Providing support to a team of 5 people based across the 3 Stryker Facilities.
Arrangement of all Department off site meetings.
Handling of confidential employee information.
Management of CER's (Capital Expense Requisition's) & New Vendor Set up
Updating of our weekly & monthly reports / scorecards these include updating of incident / accident database.
Updating of department procedures on our in house system, preparation for twice yearly annual audits with BSI for 14001 & 18001 accreditation.
Attending Department meetings, Taking minutes and distribution of same.
Attending monthly business reviews with Senior Directors.
Administration for our Approved contractor database, Hazardous Waste databases, Finance spend trackers, liaising with Finance to ensure allocation of costs back to the departments.
Co-ordination of internal audits and ensuring they are done in a timely manner and all paperwork is updated.
Monthly updating of Fire Evacuation lists.
Updating of internal intranet for our department & Noticeboard.
Management & up keep for the first aid cabinets throughout the plant.

Key Skills
first aid Administration Administrator audits finance first aid Reports
2001 - 2009

Stryker Orthopaedics - HR Administrator / Receptionist

Summary of duties:
Management of a very busy fast paced front office in this leading medical devices company, providing direct support to the HR Department.
Management of all travel, Flights, Accommodation & Car transfers (local & transatlantic) for all employees, visitors & VIPs.
Meet & Greet up to 80 visitors each day ranging from Contractors to VIPs.
Switchboard operation of approx. 30 incoming lines additional 150 internal extensions.
Updating of internal phone list on a monthly basis
Handling of daily mail both incoming & outgoing
Acknowledgment of all incoming CV's for the HR dept, Arranging Aptitude tests, Interviews & Medicals
Administration support for a number of internal departments including Advanced Operations / Facilities / HR & IT.
Handling of confidential employee information.
Liaising with Contractors & Vendors regarding the upgrade of the reception area.
Arrangement of conferences for visitors to the facility.
Management of booking of all taxis required in the plant and ensuring invoices were reconciled with correct departments each month.
Co-ordination of Meeting room bookings for onsite and offsite meetings.
Arranging of all company events, Christmas Parties, Service Awards Dinners, Summer BBQ, Sports & Social events.
Issue of Employee badges and updating of Access control system for all new hires or replacement badges.
Preparing the Schedule for Reception cover - Breaks, Holidays etc.
Ordering of PPE for New Hires.
Updating the Monthly Fire Evacuation Lists and played an active role in evacuations and fire drills

Key Skills
Administration invoices Switchboard
2001 - 2009

Stryker Orthopaedics - HR Administrator / Receptionist

Summary of duties:
Management of a very busy fast paced front office in this leading medical devices company, providing direct support to the HR Department.
Management of all travel, Flights, Accommodation & Car transfers (local & transatlantic) for all employees, visitors & VIPs.
Meet & Greet up to 80 visitors each day ranging from Contractors to VIPs.
Switchboard operation of approx. 30 incoming lines additional 150 internal extensions.
Updating of internal phone list on a monthly basis
Handling of daily mail both incoming & outgoing
Acknowledgment of all incoming CV's for the HR dept, Arranging Aptitude tests, Interviews & Medicals
Administration support for a number of internal departments including Advanced Operations / Facilities / HR & IT.
Handling of confidential employee information.
Liaising with Contractors & Vendors regarding the upgrade of the reception area.
Arrangement of conferences for visitors to the facility.
Management of booking of all taxis required in the plant and ensuring invoices were reconciled with correct departments each month.
Co-ordination of Meeting room bookings for onsite and offsite meetings.
Arranging of all company events, Christmas Parties, Service Awards Dinners, Summer BBQ, Sports & Social events.
Issue of Employee badges and updating of Access control system for all new hires or replacement badges.
Preparing the Schedule for Reception cover - Breaks, Holidays etc.
Ordering of PPE for New Hires.
Updating the Monthly Fire Evacuation Lists and played an active role in evacuations and fire drills

Key Skills
Administration invoices Switchboard
2000 - 2001

Cope Foundation - Receptionist

Summary of duties:
Providing Administrative Support to a number of departments across the organization
Arranging Break & Holiday cover for back office receptionist.
Switchboard Operation.
Incoming & Outgoing mail.

Key Skills
Administrative support Receptionist Switchboard
2000 - 2001

Cope Foundation - Receptionist

Summary of duties:
Providing Administrative Support to a number of departments across the organization
Arranging Break & Holiday cover for back office receptionist.
Switchboard Operation.
Incoming & Outgoing mail.

Key Skills
Administrative support Receptionist Switchboard
2000 - 2000

GE Healthcare - Administration Assistant to Senior Executive Assistant

Summary of duties
Hired to support the senior executive assistant my duties included:
Arranging Travel, Accommodation & Visas when applicable for all employees.
Diary Management for CEO & Senior Executive Assistant.
Creating purchase orders for Administration Department
Putting together schedules for Reception cover and holiday relief.
Allocation of employee phones & pagers.
Meet & greet of all visitors to the facility.
Daily mail incoming & outgoing.
Ordering stationery

Key Skills
Administration diary management Executive Assistant
2000 - 2000

GE Healthcare - Administration Assistant to Senior Executive Assistant

Summary of duties
Hired to support the senior executive assistant my duties included:
Arranging Travel, Accommodation & Visas when applicable for all employees.
Diary Management for CEO & Senior Executive Assistant.
Creating purchase orders for Administration Department
Putting together schedules for Reception cover and holiday relief.
Allocation of employee phones & pagers.
Meet & greet of all visitors to the facility.
Daily mail incoming & outgoing.
Ordering stationery

Key Skills
Administration diary management Executive Assistant
1999 - 2000

Irish Refining - Administrator / Receptionist

Summary of Duties:
A Contract position for 12 months that was extended, Reporting to the Finance director.
Administration support to Finance & HR Dept.
Diary Management for Finance Director.
Co-ordination of meeting room bookings.
Switchboard of 45 lines.
Incoming faxes, incoming and outgoing mail.
Greeting visitors to the refinery.
Organizing company travel/accommodation & managing department stationery orders.
In the final months of my contract I worked with the EHS Manager in updating the Emergency response plan for the refinery, this included updating of all information and meeting with printers to get it to final print and distribution.

Key Skills
Administration diary management EHS finance Finance Director Switchboard
1999 - 2000

Irish Refining - Administrator / Receptionist

Summary of Duties:
A Contract position for 12 months that was extended, Reporting to the Finance director.
Administration support to Finance & HR Dept.
Diary Management for Finance Director.
Co-ordination of meeting room bookings.
Switchboard of 45 lines.
Incoming faxes, incoming and outgoing mail.
Greeting visitors to the refinery.
Organizing company travel/accommodation & managing department stationery orders.
In the final months of my contract I worked with the EHS Manager in updating the Emergency response plan for the refinery, this included updating of all information and meeting with printers to get it to final print and distribution.

Key Skills
Administration diary management EHS finance Finance Director Switchboard
1996 - 1999

Arc Scientific - Managing Director

Summary of Duties:
Hired as personal assistant to the MD of this computer sales company to manage the office on a day to day basis, my role was very varied a summary of my duties outlined below.
Diary Management for MD
Finalising Sales orders and ensuring timely delivery to customer.
Aged Debtors & Creditor, Statement Reconciliation.
Processing of sales orders & shipments for sales team.
Handling all goods incoming & outgoing
Tracking shipments
Tracing new suppliers via the internet & trade magazines.

Key Skills
1996 - 1999

Arc Scientific - Managing Director

Summary of Duties:
Hired as personal assistant to the MD of this computer sales company to manage the office on a day to day basis, my role was very varied a summary of my duties outlined below.
Diary Management for MD
Finalising Sales orders and ensuring timely delivery to customer.
Aged Debtors & Creditor, Statement Reconciliation.
Processing of sales orders & shipments for sales team.
Handling all goods incoming & outgoing
Tracking shipments
Tracing new suppliers via the internet & trade magazines.

Key Skills
1995 - 1996

Tayfield Ltd / Sapperton International - Administrative Assistant to Company Director

Summary of duties: During my time with the company I was for Office Administrator for Tayfield Ltd & for Sapperton International.
Preparing documents for sale of property incl brochures and contracts.
Showing properties.
Answering Phones.
Greeting Clients

Key Skills
Administrator Contracts Office Administrator
1995 - 1996

Tayfield Ltd / Sapperton International - Administrative Assistant to Company Director

Summary of duties: During my time with the company I was for Office Administrator for Tayfield Ltd & for Sapperton International.
Preparing documents for sale of property incl brochures and contracts.
Showing properties.
Answering Phones.
Greeting Clients

Key Skills
Administrator Contracts Office Administrator

Linda Ahern's Education and Qualifications

1994

Bachelor/Degree - Certificate, Travel & Tourism

St. Johns Central College

1994

Bachelor/Degree - Certificate, Travel & Tourism

St. Johns Central College

1992

Bachelor/Degree - Certificate, Commercial Computing

College of Commerce

1992

Bachelor/Degree - Certificate, Commercial Computing

College of Commerce

1991

Bachelor/Degree - ,

St. Mary's High School, Midleton

1991

Bachelor/Degree - ,

St. Mary's High School, Midleton

Linda Ahern's Additional Information